A cremated remains record is created for each separate portion of ash handled by the organisation. CR Tasks are used to track the movement of cremated remains around the facility and to record collection or memorialisation of the cremated remains.
Fit within the Person Hierarchy
The cremated remains record is a sub-set of the deceased person. Multiple CR records can be created for the deceased if the ash is divided into multiple containers, and to record multiple ash distribution scenarios. For example, divided ashes where a portion is placed into a grave and a portion is collected by the family.
The CR Locations are a permanent record of cremated remains movements between internal facilities and to eventual placement, scatter or collection.
Cremated Remains Reference
The CR reference number reflects the deceased original reference number with a CR- prefix.
If ashes are divided, each new portion is marked with an alpha suffix (e.g. A, B, C).
Related Informationavailable on the Cremated Remains record:
Tracking: an audit list of changes to the record
Documents: a list of documents referencing the cremated remains/person record
Locations: a list of locations where the CRs have been held or interred
Tasks: a list of tasks issued against the CR record
Button Functions
Button
Description
Change
Switches to edit mode
Print CR Receipt
Report link to a document verifying receipt of foreign ashes (i.e. cremated elsewhere)
Print CR Labels
Report link to produce container labels
Certificate of Cremation
Report link to a formal certificate of cremation
Certificate of CR Placement
Report link to a formal certificate verifying CR placement / memorialisation
CR Collection Authority
Report link to a document for signature when CRs are collected
C1 Collect by FD
Report links to various letters concerning the disposition and instruction for ashes.
Letters are addressed to the linked authorising person of the deceased.
C2 Collect by Family
C3 Scatter CRs
C4 Scatter Unattended
C5 Interments of CRs
C6 Hold CRs
C7 CR Letter
Merge CRs
Function to transfer all related information from a second CR record to this one & mark the other record as deleted
Divide CRs
Function to create multiple CR records linked to same deceased
An alpha suffix (A, B, C) is appended to the CR-reference number
Adding new Records
New cremated remains records are created:
Within the context of a cremation booking, using the button provided on the cremated remains list screen
Using the New button for foreign CRs, that is cremated elsewhere
Standard Field List
Field
Description
Associated Business Process
Cremated Remains
CR Reference no.
System generated identifier
"CR-" + person reference number
A,B,C suffix denotes divided CR portions
Record Created
Record created date & time
CR Status
Selection list identifies if CR Instruction is pending or completed
Refer to detailed information
Foreign CR
Checkbox indicates CRs cremated elsewhere
No. of Containers
Numeric field to record number of containers used
Deceased
Link to person record
Reference Number
Reference number of deceased
Authorising Person
Link to Authorising person of the deceased
Current Location
Link to current CR location record
Updates on completion of CR tasks
CR Instruction
Selection list of tasks to be actioned. Options include Transfer, Memorialisation, Collection and Scatter instructions
Refer to detailed information
CR Expiry Date
Date to record expected storage duration of CRs
CR Received From
Text field to record miscellaneous information regarding the CRs
CR Details
Text field to record miscellaneous information regarding the CRs
Plaque Details (relating to CR disestablishment processes)
Plaque in Storage
Checkbox to indicate memorial plaque held in storage
Plaque Storage Start Date
Date plaque was placed in storage
Plaque Collected / Posted
Checkbox to indicate plaque was returned to family
Plaque Collected / Posted Date
Date plaque was collected or posted
Plaque Destroyed
Checkbox to indicate plaque destroyed
Plaque Destroyed Date
Date plaque was destroyed (sent to foundry)
Tenure Expiry Results
Tenure Expiry Results
Selection list to indicate outcome of tenure contact processes. Options include Transferred to Perpetuity, Collected, Scattered
