Cremated Remains
Purpose
A cremated remains record is created for each separate portion of ash handled by the organisation. CR Tasks are used to track the movement of cremated remains around the facility and to record collection or memorialisation of the cremated remains.
Fit within the Person Hierarchy
The cremated remains record is a sub-set of the deceased person. Multiple CR records can be created for the deceased if the ash is divided into multiple containers, and to record multiple ash distribution scenarios. For example, divided ashes where a portion is placed into a grave and a portion is collected by the family.
The CR Locations are a permanent record of cremated remains movements between internal facilities and to eventual placement, scatter or collection.
Cremated Remains Reference
The CR reference number reflects the deceased original reference number with a CR- prefix.
If ashes are divided, each new portion is marked with an alpha suffix (e.g. A, B, C).
Related Information available on the Cremated Remains record:
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Tracking: an audit list of changes to the record
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Documents: a list of documents referencing the cremated remains/person record
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Locations: a list of locations where the CRs have been held or interred
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Tasks: a list of tasks issued against the CR record
Button Functions
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Button
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Description
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Change
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Switches to edit mode
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Print CR Receipt
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Report link to a document verifying receipt of foreign ashes (i.e. cremated elsewhere)
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Print CR Labels
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Report link to produce container labels
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Certificate of Cremation
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Report link to a formal certificate of cremation
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Certificate of CR Placement
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Report link to a formal certificate verifying CR placement / memorialisation
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CR Collection Authority
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Report link to a document for signature when CRs are collected
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C1 Collect by FD
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Report links to various letters concerning the disposition and instruction for ashes.
Letters are addressed to the linked authorising person of the deceased.
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C2 Collect by Family
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C3 Scatter CRs
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C4 Scatter Unattended
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C5 Interments of CRs
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C6 Hold CRs
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C7 CR Letter
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Merge CRs
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Function to transfer all related information from a second CR record to this one & mark the other record as deleted
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Divide CRs
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Function to create multiple CR records linked to same deceased
An alpha suffix (A, B, C) is appended to the CR-reference number
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Adding new Records
New cremated remains records are created:
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Within the context of a cremation booking, using the button provided on the cremated remains list screen
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Using the New button for foreign CRs, that is cremated elsewhere
Standard Field List
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Field
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Description
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Associated Business Process
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Cremated Remains
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CR Reference no.
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System generated identifier
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"CR-" + person reference number
A,B,C suffix denotes divided CR portions
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Record Created
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Record created date & time
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CR Status
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Selection list identifies if CR Instruction is pending or completed
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Refer to detailed information
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Foreign CR
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Checkbox indicates CRs cremated elsewhere
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No. of Containers
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Numeric field to record number of containers used
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Deceased
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Link to person record
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Reference Number
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Reference number of deceased
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Authorising Person
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Link to Authorising person of the deceased
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Current Location
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Link to current CR location record
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Updates on completion of CR tasks
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CR Instruction
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Selection list of tasks to be actioned. Options include Transfer, Memorialisation, Collection and Scatter instructions
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Refer to detailed information
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CR Expiry Date
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Date to record expected storage duration of CRs
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CR Received From
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Text field to record miscellaneous information regarding the CRs
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CR Details
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Text field to record miscellaneous information regarding the CRs
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Plaque Details (relating to CR disestablishment processes)
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Plaque in Storage
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Checkbox to indicate memorial plaque held in storage
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Plaque Storage Start Date
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Date plaque was placed in storage
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Plaque Collected / Posted
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Checkbox to indicate plaque was returned to family
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Plaque Collected / Posted Date
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Date plaque was collected or posted
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Plaque Destroyed
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Checkbox to indicate plaque destroyed
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Plaque Destroyed Date
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Date plaque was destroyed (sent to foundry)
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Tenure Expiry Results
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Tenure Expiry Results
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Selection list to indicate outcome of tenure contact processes. Options include Transferred to Perpetuity, Collected, Scattered
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Last Action
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Date tenure expiry processes were completed
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