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Field
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Description
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Associated Business Process
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When Creating Multiple New Locations
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Location
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Active
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Designates an active location
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-
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Site
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The site/cemetery/facility where the location exists
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Linked to the corresponding Territory
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Prefills from the preceding records
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Area
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The area the location belongs to
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Prefills from the preceding records
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Area S1
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The section or garden within the Area.
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Prefills from the preceding records
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Area S2
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The row or bed within the section/garden
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Prefills from the preceding records
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Area S3
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Additional level in location code
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This is an optional functionality and can be activated through custom configuration.
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Type
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A dropdown list displaying the type of location
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Can be incorporated as a segment into the Location Code.
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Select Type
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Location Name
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A descriptive name of the cemetery location used in family-facing documentation
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Create location feature uses text name & appends location number
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Enter text to apply, e.g. "Grave".
When created, the specific location number will be added to this text, e.g. "Grave 100"
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Location Code
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The location code of the specific cemetery location. Incorporates segments reflecting Site and area codes.
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New entries are created using Create Single or Create Multiple Location feature
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Builds dynamically from values entered
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Location Suffix
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[only visible on new entry screens]
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If selections are made from the list, the character chosen will be added to every location code created. Leave blank if not required
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Number of Characters in Location Segment
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Allows user to enter the number of characters for the location segment directly in the screen, overriding the default configuration.
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If this field has no value when creating locations, the defaut configuration value defined in the Cemetery Setup will apply.
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Operational Status
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A dropdown list identifying the operational status of the location, such as available for use or unavailable for use
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Can be reset from summary screen or using Batch Location Status Change feature
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Select operational status to apply for all locations
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Sale Status
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A dropdown list identifying the sales status of the location. examples are sold, future release or available for sale
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Can be reset from summary screen or using Batch Location Status Change feature.
Managed during sales processes: Available for Sale, Quoted, Sold.
Managed by Batch CR Task: Disestablished
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Select sales status to apply for all locations
Note: Available for Sale makes these locations immediately visible in sales order screens
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Purpose
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A dropdown list displaying the high-level purpose of the location, such as Monumental or Lawn Burials
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Used for high-level reporting of location types
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Prefills from the preceding Area record (can be edited)
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Cultural Preference
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A dropdown list used to identify the cultural preference or religion of the location
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Prefills from the preceding Area record (can be edited)
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Range from (1,2,3)
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[only visible on create multiple entry screen]
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Enter first location number to be created
Multiple ranges means you can allow for breaks in the numbering sequence, e.g. 1-10 and 14-40 allows space for a pathway in current physical layout that will be removed and used for interments 11-13 at a later time.
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Range to (1,2,3)
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[only visible on create multiple entry screen]
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Enter last location number to be created
All location number segments will be padded with leading 0s to a minimum 3 characters, e.g. 1 will be created 001 to allow for sequential presentation in lists. If 1000+ numbers are entered then leading 0s to 4 characters will be created, etc.
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Number of Positions
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The number of burial interment positions intended at this location
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Specified when new locations are created.
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Enter number of burial interments expected for these locations
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Number of CR Interments
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The number of CR (ash) positions intended at this location
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Specified when new locations are created
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Enter number of cremated remains placements expected for these locations
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Australian War Grave
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A tickbox identifying whether the location is an Australian War Grave
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Check to indicate Right of Interment and maintenance for these locations is to be managed by war graves commission
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Premium Location
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A tickbox identifying whether the location is a premium location
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Check to indicate locations are of premium standard
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Memorialisation Granite
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A dropdown list used to identify the preferred granite types to apply for the location
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Prefills from the preceding Area record (can be edited)
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Memorialisation Plaque
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A dropdown list used to identify the preferred plaque types to apply for the location
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Prefills from the preceding Area record (can be edited)
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Memorialisation Other
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A dropdown list used to identify other memorial requirements for the location
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Prefills from the preceding Area record (can be edited)
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Premium Description
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A freeform text box for describing why a location is a premium location
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Location Significance
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A freeform text box for describing location significance, e.g. historical memorial or notable burial
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Sale Date
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The date the location was sold
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Managed during sales process: invoice date.
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-
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Holder of Right
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The name of the person who is the holder of right of interment for the location
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Managed during sales process: linked to Authorising Person of the sales transaction.
Can be updated only using the Change Holder of Right feature.
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-
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Alert
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A free form text field to record any matters of concern to which staff should be alerted.
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Alert content is displayed as a pop up warning for users when the Location is used in a sale, booking or communication.
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Previous Code
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Former database code for reference purposes, if applicable
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-
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Available Positions
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The number of interments remaining for this location
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A dynamic calculation against positions occupied
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-
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Available CR Interments
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The number of CR interments remaining for this location
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A dynamic calculation against positions occupied
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-
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Public Grave
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A tickbox identifying whether the location is a public (pauper) grave
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Can be used to suppress location/position details for reporting, e.g. deceased search.
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Check if locations are intended for public (pauper) use
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Floral Policy
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A dropdown list used to identify the floral policy to apply for the location
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Prefills from the preceding Area record (can be edited)
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Burial/Mausoleum Interment
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Dimension – Right of Interment Length(mm)
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The length of the Location (grave or crypt)
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Enter outer location length in mm
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Dimension – Right of Interment Width(mm)
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The width of the Location (grave or crypt)
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Enter outer location width in mm
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Interment Alert
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A free form text field that can be used for reporting purposes
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Prints onto burial schedules to alert grounds staff to potential site issues.
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Enter known issues that could be encountered when digging, e.g. water pipes at foot of graves
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Return Depth
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The return depth of the grave site
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-
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Certificate Number
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The certificate number (deed) that was generated when the location was first used or sold
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Generated using the Assign Certificate Number feature
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-
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Exhumed Grave
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Identifies that the Location (grave or crypt) has been previously used and that an exhumation has occurred.
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Managed on completion of Burial Transaction of type Exhumation
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-
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Cost Summary
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Cost – Land Valuation
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A currency field used to identify the cost of the land associated with the location.
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Can be passed to ERP as cost of goods sold.
Can be updated using Batch Location Revaluation process.
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Enter location unit land value
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Cost – Capital Improvements
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A currency field used to identify the cost of the construction of the location.
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Can be passed to ERP as cost of goods sold.
Can be updated using Batch Location Revaluation process.
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Enter unit cost of capital improvement works
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Item Code
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The Item code associated with the location; determines sales price
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Required for location sale. Price determined per site and validity dates. Lookup restricted to ROI items only.
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Select item code that will be used in sales transactions
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Tenure
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Tenure Status
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A dropdown list identifying the tenure status of the location
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Managed during sales process – defined tenure period.
Can be updated using Batch Tenure Status Change feature.
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-
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Tenure Expiry Date
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The tenure expiry date of the location
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Managed during sales process – per tenure period selected.
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-
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Tenure Sticker Placed
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A tickbox to identify whether a tenure sticker has been placed on the memorial warning of imminent expiry
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Managed using Batch Tenure Status Change feature
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-
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Memorials
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Temporary Grave Marker
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A tickbox to identify whether a temporary grave marker has been placed
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Managed on completion of Burial Transactions – checked for first interments
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-
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Temporary Grave Marker Expiry Date
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A date field for recording the expiry date of the temporary grave marker
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Managed on completion of Burial Transactions: +12 months for first interments
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-
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Temporary Memorial
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A tickbox to identify whether a temporary memorial has been placed
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-
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Temporary Memorial Expiry Date
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A date field for recording the expiry date of the temporary memorial
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-
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Memorial Installed
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A tickbox to identify whether a permanent memorial has been installed
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Managed on completion of Permits and on installation of Memorial Orders – checked only if previously blank.
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-
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Memorial Installed Date
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A date field for recording the date the memorial was installed at the site
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Managed on completion of Permits and on installation of Memorial Orders – populated only if previously blank.
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-
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