OH&S Risk Register

Purpose

The OH&S (occupational health and safety) Risk Registers in byondpro provide a means of recording all risks (and opportunities) relating to staff work practices in a central register. The OH&S risk screens are configured with the same fields and entry requirements as the Risk Register.

Control and Legislation entries can be associated with OH&S risk entries, and any actions required can be logged directly in the register together with policies, correspondence or other electronic files. OH&S Risk registers and other associated reports can be printed from the Cases & Risks category under the reports menu.

Related Information available from the OH&S Risk Register summary page:

Notes: to record general notes
Communications: to record phone calls, correspondence and general activities
Documents: to log photos and correspondence
Tracking: records progression through the workflow monitoring time elapsed between entries
Fields Tracking: records changes to field values, date and time stamped
Cases: lists case entries that have been associated with the risk
Control: lists controls identified as mitigation measures for the risk
Risks: lists organisational risks associated with the OH&S risk entry
Legislation: lists legislative entries that impact the risk

Adding new records

New OH&S Risk Register records can be created by selecting New Solution and Type: OH&S Risk.

Workflow

The Risk workflow ensures that register entries are logged and analysed in detail before being accepted for permanent management.

Workflow Actions	Description
Change Stage	Provides user with a selection list of entry stages: - Proposed (default for new entries) - Current, Mitigated, Tolerated - Rejected, Transferred, Superceded, Cancelled, Completed
Re-assign	Allows risk entry to be assigned to a different staff member for review and action

Button Functions

Button	Description
Change	Switches to edit mode
Save	Updates/creates the record
Continue	Closes the open screen and returns to list of risks
Next	Opens the next risk record
New Email	Opens email editor, with associated wording templates

Field List

Field	Description	Associated Business Process
Details
Reference Num	Unique ID assigned when record is saved	Prefix OH-
Type	Selection list prepopulated: OH&S Risk
Trust Report	Checkbox	Used to filter reports
Potential Fraud Risk	Checkbox	Used to highlight significant risk
Risk Area	Selection List, including: - Environment, Finance, Heritage - Interagency, Injury, Legal, - Property, Reputation, Sector - Service, Staff - Statewide, National, International	Used to identify area of impact
Register	Selection List, including: - PPE Register - Equipment Register - Procedure Register (internal) - Procedure Register (external) - Policy Register - Compliance Register
Control Type	Selection list
Site	Selection list of configured cemeteries, includes All
Description	Text field	Risk entry title
Date Risk Raised	Date field
Is Opportunity	Checkbox
Details	Free form text field	For extended description of risk & associated impacts
Inherent Likelihood	Selection list, including: - A almost certain - B likely - C possible - D unlikely - E rare	Inherent Risk Rating is calculated based on selections of inherent likelihood and consequence. refer detailed explanations here
Inherent Consequence	Selection list, including: - 1 insignificant - 2 minor - 3 moderate - 4 major - 5 severe
Inherent Risk Rating	System assigned value
Control Effectiveness Rating	Selection list, including: - Good - Satisfactory - Unsatisfactory - Not yet established	refer detailed explanations here
Residual Likelihood	Selection list, including: - A almost certain - B likely - C possible - D unlikely - E rare	Residual Risk Rating is calculated based on selections of residual likelihood and consequence. refer detailed explanations here
Residual Consequence	Selection list, including: - 1 insignificant - 2 minor - 3 moderate - 4 major - 5 severe
Residual Risk Rating	System assigned value
Future State Likelihood	Selection list, including: - AC almost certain - L likely - P possible - U unlikely - R rare
Future State Consequence	Selection list, including: - 1 insignificant - 2 minor - 3 moderate - 4 major - 5 severe
Future State Risk Rating	Free form text field
Trend	Selection list, including: - Increasing - Neutral - Decreasing	Used to monitor incidence of risk realisation
Comment	Free form text field	Used to record narrative concerning the risk entry
Action Required	Free form text field	Used to record planned actions specific to the risk entry
Original Due Date	Date field	Date for completion of actions required
Forecast Actual Completion	Date field	Forecast/revised date for completion of actions
Last Review Date	Date field	Records date of last risk review
Next Review Date	Date field	Identifies date for next review
Effective Start Date	Date field	Records date risk entry was first accepted
Expiry Date	Date field	Records date risk will expire, cease to be relevant
Status
Stage	Workflow stage
Assigned To	Lookup to staff

OH&S Risk Register

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