OH&S Risk Register
Purpose
The OH&S (occupational health and safety) Risk Registers in byondpro provide a means of recording all risks (and opportunities) relating to staff work practices in a central register. The OH&S risk screens are configured with the same fields and entry requirements as the Risk Register.
Control and Legislation entries can be associated with OH&S risk entries, and any actions required can be logged directly in the register together with policies, correspondence or other electronic files. OH&S Risk registers and other associated reports can be printed from the Cases & Risks category under the reports menu.
Related Information available from the OH&S Risk Register summary page:
-
Notes: to record general notes
-
Communications: to record phone calls, correspondence and general activities
-
Documents: to log photos and correspondence
-
Tracking: records progression through the workflow monitoring time elapsed between entries
-
Fields Tracking: records changes to field values, date and time stamped
-
Cases: lists case entries that have been associated with the risk
-
Control: lists controls identified as mitigation measures for the risk
-
Risks: lists organisational risks associated with the OH&S risk entry
-
Legislation: lists legislative entries that impact the risk
Adding new records
New OH&S Risk Register records can be created by selecting New Solution and Type: OH&S Risk.
Workflow
The Risk workflow ensures that register entries are logged and analysed in detail before being accepted for permanent management.
|
Workflow Actions
|
Description
|
|
Change Stage
|
Provides user with a selection list of entry stages:
- Proposed (default for new entries)
- Current, Mitigated, Tolerated
- Rejected, Transferred, Superceded, Cancelled, Completed
|
|
Re-assign
|
Allows risk entry to be assigned to a different staff member for review and action
|
Button Functions
|
Button
|
Description
|
|
Change
|
Switches to edit mode
|
|
Save
|
Updates/creates the record
|
|
Continue
|
Closes the open screen and returns to list of risks
|
|
Next
|
Opens the next risk record
|
|
New Email
|
Opens email editor, with associated wording templates
|
Field List
|
Field
|
Description
|
Associated Business Process
|
|
Details
| ||
|
Reference Num
|
Unique ID assigned when record is saved
|
Prefix OH-
|
|
Type
|
Selection list prepopulated: OH&S Risk
|
|
|
Trust Report
|
Checkbox
|
Used to filter reports
|
|
Potential Fraud Risk
|
Checkbox
|
Used to highlight significant risk
|
|
Risk Area
|
Selection List, including:
- Environment, Finance, Heritage
- Interagency, Injury, Legal,
- Property, Reputation, Sector
- Service, Staff
- Statewide, National, International
|
Used to identify area of impact
|
|
Register
|
Selection List, including:
- PPE Register
- Equipment Register
- Procedure Register (internal)
- Procedure Register (external)
- Policy Register
- Compliance Register
|
|
|
Control Type
|
Selection list
|
|
|
Site
|
Selection list of configured cemeteries,
includes All
|
|
|
Description
|
Text field
|
Risk entry title
|
|
Date Risk Raised
|
Date field
|
|
|
Is Opportunity
|
Checkbox
|
|
|
Details
|
Free form text field
|
For extended description of risk & associated impacts
|
|
Inherent Likelihood
|
Selection list, including:
- A almost certain
- B likely
- C possible
- D unlikely
- E rare
|
Inherent Risk Rating is calculated based on selections of inherent likelihood and consequence.
|
|
Inherent Consequence
|
Selection list, including:
- 1 insignificant
- 2 minor
- 3 moderate
- 4 major
- 5 severe
| |
|
Inherent Risk Rating
|
System assigned value
| |
|
Control Effectiveness Rating
|
Selection list, including:
- Good - Satisfactory
- Unsatisfactory
- Not yet established
|
refer detailed explanations here
|
|
Residual Likelihood
|
Selection list, including:
- A almost certain
- B likely
- C possible
- D unlikely
- E rare
|
Residual Risk Rating is calculated based on selections of residual likelihood and consequence.
|
|
Residual Consequence
|
Selection list, including:
- 1 insignificant
- 2 minor
- 3 moderate
- 4 major
- 5 severe
| |
|
Residual Risk Rating
|
System assigned value
| |
|
Future State Likelihood
|
Selection list, including:
- AC almost certain
- L likely
- P possible
- U unlikely
- R rare
|
|
|
Future State Consequence
|
Selection list, including:
- 1 insignificant
- 2 minor
- 3 moderate
- 4 major
- 5 severe
|
|
|
Future State Risk Rating
|
Free form text field
|
|
|
Trend
|
Selection list, including:
- Increasing
- Neutral
- Decreasing
|
Used to monitor incidence of risk realisation
|
|
Comment
|
Free form text field
|
Used to record narrative concerning the risk entry
|
|
Action Required
|
Free form text field
|
Used to record planned actions specific to the risk entry
|
|
Original Due Date
|
Date field
|
Date for completion of actions required
|
|
Forecast Actual Completion
|
Date field
|
Forecast/revised date for completion of actions
|
|
Last Review Date
|
Date field
|
Records date of last risk review
|
|
Next Review Date
|
Date field
|
Identifies date for next review
|
|
Effective Start Date
|
Date field
|
Records date risk entry was first accepted
|
|
Expiry Date
|
Date field
|
Records date risk will expire, cease to be relevant
|
|
Status
| ||
|
Stage
|
Workflow stage
|
|
|
Assigned To
|
Lookup to staff
|
|