Mason Permit

Purpose

The Mason Permit feature in byondpro is used to record the receipt from a monumental mason of an application to erect a monument. Cemetery staff can verify the conditions of the application and issue the permit to the mason, granting permission to proceed and issuing paperwork. Staff can then monitor the building process and associated activities.

Permit records are linked to the company record for the monumental mason and display information on the mason's Safe Work Registration status.

The permit is linked with a cemetery location record and information on both the holder of right of interment and the person authorising the permit application are displayed for staff information.

Adding new Records

New Mason Permit entries are created from within a Sales & Booking record, and draw on the authorising person and location links on the summary page for system context. A permit record can be created with/out a sales invoice for the application fees. On the Permits screen, select New and enter field values.

Button Functions

Button	Description
Change Attributes	Switches to edit mode
Save	Updates the record
Permit Activity	Opens new Permit Action entry screen
Mason Permit	Report link to print/email Masons Permit
Reopen Permit	Sets permit status from Completed to Issued, allowing record changes

Field List

Field	Description	Associated Business Process
Mason Permit Records the monumental mason, date and details of the application
Mason Permit ID	Unique identifier of Permit record	Auto-generated when record is saved
Permit Type	Selection List, including: - Additional Work/Inscription - Application for Supply of Plaque - Headstone Kerb/Ledger - Renovation Work: minor/major - New Headstone & Base: single/double - New Monument: single/double/triple - Supply of approved Granite - Subsequent Inspection	Denotes type of work to be performed
Status	Selection List, including: - Submitted - Issued - Completed - Rejected - On Hold - Expired - Cancelled	SUBMITTED: default on new entry ISSUED: sets issued date and expiry + 12 months COMPLETED: sets completed date On Location: sets monument installed checkbox & date, clears temp grave marker fields.
Mason	Lookup to Company records
Mason Information	Displays Safe Work Registration number and status	Read only
Details	Free form text	To further describe or annotate application conditions
Inscription	Free form text
Location Records site and Right of Interment holder
Site	Lookup to Cemetery	Auto-fills with site on Sales Summary
Location Code	Lookup to Cemetery Locations	Auto-fills with location on Sales Summary
Holder of Right	Lookup to Person records	Auto-fills with holder of right recorded on Location Summary
Details Records applicant's details and dates of receipt, issue and completion
Applicant	Lookup to Person records	Auto-fills with Authorising Person on Sales Summary. Used as visual cross-reference to rights holder
Sales & Bookings ID	Lookup to Sales records	Auto-fills/hyperlinks to source Sales ID
Date of Receipt	Date field to record when application is received	Defaults to current system date
Date of Issue	Date field to record when permit is issued/approved	Set when status is changed to Issued
Date Work Completed	Date field to record when works are completed	Set when status is changed to Completed
Permit Expiry Date	Date field to record when permit is due to expiry	Set +12 months when status is changed to Issued

Optional Fields

Field	Description	Associated Business Process
Completion Certificate	Checkbox to denote certificate to be issued
Completion Certificate Date	Date field to record when certificate was issued

Mason Permit

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