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Functional Specifications
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Find Transfers

 
In order to access this page, the user has to click the Transfer Tile in the Funeral Homes - Home Screen / Dashboard.
This is the page where the user could filter/ search the transfer records which have been created underneath a particular funeral home.
 
Screen 1
 
Find Transfers
1

Transfers

 
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Messages
Page Header
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2

Find

 
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Section Header
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3

Sales and Booking ID

 
Type
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Advanced
Search  Select
Pre-conditions:
1. There should be at least one Sales and Booking record created with Record Type = Funeral Home underneath the funeral home, in order to list down as the options.
1. List the Sales and Booking IDs of the records created with Record Type = Funeral Home  and order by ASC.

2. The columns displayed as the "View Fields" in the lookup will be,
  • Sales and Booking ID
  • Type
  • Site (branch)
  • Deceased/Reference Name
 
3. This element conforms to standard CRM advanced search select field controls.
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4

Site (branch)

 
Type
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Advanced
Search  Select
Pre-conditions:
1. There should be at least one created/registered Site.
1. List the names of the Site and order by ASC.

2. The columns displayed as the "View Fields" in the lookup will be,
  • Name
  • Site Code
     
    3. This element conforms to standard CRM advanced search select field controls.
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5

Deceased Name

 
Type
Notes
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Compulsory
Placeholder
Format
Edit
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Default
Messages
Search Advanced Select
 
 
Pre-conditions:
1. There should be at least one deceased record created via a Sales and Booking underneath the Funeral Home, in order to list down as the options.
1. List the full names of the deceased persons created and order by ASC.

2. The columns displayed as the "View Fields" in the lookup will be,
  • First Name
  • Middle Name
  • Last Name
  • Gender
  • Date of Birth
  • Date of Death
  • State
  • City
     
    3. This element conforms to standard CRM advanced search select field controls.
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6

Transfer ID

 
Type
Notes
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Compulsory
Placeholder
Format
Edit
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Default
Messages
Text
Pre-conditions:
1. There should be at least one transer record created via a Sales and Booking underneath the funeral home, in order to list down as the options.
1. Text entry field that searches the list of Transfer IDs
 
2. The text format of the options will be:
<<Funeral Home Code/Site>>-<<Sales and Booking ID>>-<<Transfer number>>
(ex:- RFH-00150-02)
 
3. This allows to enter any characters including numbers, letters and special characters.
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7

From Address

 
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1. This allows to enter any characters including numbers, letters and special characters.
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8

Transfer Scheduled Date

 
Type
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Compulsory
Placeholder
Format
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Date only
 
1. Once the user clicks on the calendar icon (placed next to the date text field), it will show a Date Picker and the user will be able to select a date from it.
(Consider
Profile Menu -> Preferences -> Date/Time Preferences
for the date format).
 
2. The fields will ONLY allow to enter numbers.
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Date
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9

Assigned To

 
Type
Notes
Rules
Compulsory
Placeholder
Format
Edit
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Default
Messages
User Select
Pre-conditions:
1. There should be at least one person (will be an employee of FH) created underneath the funeral home, in order to list down as the options.
1. List the full names of the persons (will be employees of FH) created underneath the funeral home and order by ASC.

2. This element conforms to standard CRM user select field controls.
 
Optional
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10

Purpose

 
Type
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Compulsory
Placeholder
Format
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Default
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Selection
Pre-conditions:
1. There should be at least one purpose created by the system Administrator.
1. List the purposes as the options of the selection list. The options are as follows.
  • First Call
  • University
  • Inter-company
  • Viewing
  • Cemetery
  • Crematorium
  • CR Collects
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11

Status

 
Type
Notes
Rules
Compulsory
Placeholder
Format
Edit
Size
Default
Messages
Selection
Pre-conditions:
1. There should be at least one status created by system Administrator.
1. List the statuses as the options of the selection list. The options are as follows.
  • Pending
  • Assigned
  • Completed
  • Cancelled
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12

Find

 
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Button
Post-conditions:
1. List down fetched records in the  Results Table described in Screen 2.
1. When the user clicks on the button, search/fetch the transfer records based on the selected values of the filters in the Find section.
 
2. If all the search filters are blank/empty and click on Find button, it will list down all the records in the Results Table in Screen 2.
 
3. Fetching records based on the "AND" operation among the search filters.
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13

Clear

 
Type
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Button
Post-conditions:
1. Clear values of the search filters.
 
2. Clear values from the Results Table.
1. Once the user clicks on this button, it will clear
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Screen 2
 
Find Transfers
1

Results Table

 
Type
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Table
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1. ALL the transfer records fetched based on the filter criteria, will be list down in this table.
 
2. By default, sort the table by the column "Booking ID" in ASC order.
 
3. This table allows the user to,
  • sort by all the columns in  ASC or DESC order.
     
  • move between other pages by the navigator placed at the top right corner of the table.
     
    4. If the system found records, show the text, placed at the top left corner of the table. The format of the text is
    <<search results count>> Transfers, Page <<current page number>> of <<total pages count>>
     
    5. If no results found, show the text "No Transfer records", placed at the top left corner of the table.
     
    6. IF the data/details of a record empty/null, the column will be blank.
 
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2

Booking ID

 
Type
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Table Column
Column in the table showing Sales and Booking ID of the Transfer records.
1. Each Booking ID will be an Anchor Text, and when the user clicks on the anchor text, the system will navigate the user to the Sales and Booking summary page.
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3

Deceased Name

 
Type
Notes
Rules
Compulsory
Placeholder
Format
Edit
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Default
Messages
Table Column
Column in the table showing Deceased Name of  the persons.
1. IF the deceased person record created; the full name of the deceased person will be displayed as an anchor text. Once the user clicks on the anchor text, the system will navigate the user to "Person" summary page.
 
2. IF the deceased person record NOT yet created, show the <<Deceased Given Name>> <<Deceased Surname>> which the details provided when creating the Sales and Booking record, otherwise this will be blank.
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4

Deceased ID

 
Type
Notes
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Compulsory
Placeholder
Format
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Default
Messages
Table Column
Column in the table showing Deceased ID (i.e. the "Reference No")  of the persons.
1. IF a person has been attached/linked to the sales and booking records, the "Reference No" of each person will be displayed, otherwise this will be blank.
 
2. Each Deceased ID will be an Anchor Text, and when the user clicks on the anchor text, the system will navigate the user to Transfers List of a particular deceased person.
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5

Transfer ID

 
Type
Notes
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Compulsory
Placeholder
Format
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Table Column
Column in the table showing Transfer ID of the Transfer records.
1. Each Transfer ID will be an Anchor Text, and when the user clicks on the anchor text, the system will navigate the user to the "Transfer Summary" page (the appearance of this page will be same as the New Transfer page with the prefilled data).
 
2. The text format of the options will be:
<<Funeral Home/Site Code>>-<<Sales and Booking ID>>-<<Transfer number>>
(ex:- RFH-10150-02)
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6

Transfer Scheduled Date

 
Type
Notes
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Compulsory
Placeholder
Format
Edit
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Messages
Table Column
Column in the table showing Transfer Scheduled Date
1. Consider
Profile Menu -> Preferences -> Date/Time Preferences
for the date format
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7

From

 
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Table Column
Column in the table showing the From Address of the Transfers.
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8

To

 
Type
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Table Column
Column in the table showing the To Address of the Transfers.
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9

Assigned To

 
Type
Notes
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Compulsory
Placeholder
Format
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Table Column
Column in the table showing the name of assigned person of the Transfers.
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10

Purpose

 
Type
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Compulsory
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Table Column
Column in the table showing the purpose of theTransfers.
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11

Status

 
Type
Notes
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Compulsory
Placeholder
Format
Edit
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Default
Messages
Table Column
Column in the table showing the status of theTransfers.
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Text
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