The payment receipts screen allows you to record the receipt of funds from customers and produce a printed receipt document.
Receipts are directly associated with the source invoice. Multiple receipts and receipt types can be recorded against a single invoice.
Different on-screen fields and processing rules are activated by the receipt types (refer also Receipt Types for information on configuring payment receipt types).
Adding new Records
New receipt entries are created from sales order summary screen. The Create Sales Receipt button is visible on invoiced records
Button
Description
Save
Saves the current record and assigns the next sequential receipt document
Cancel
Cancels the data entry process and closes the open screen
Print Receipt
Report link to print/email receipt to customers
Standard Field List
Field
Description
Associated Business Process
Payer
Displays Bill-To Company/Applicant from source invoice document
(read only)
Sales & Booking
Displays source Sales & Booking ID
(read only)
Order
Displays source sales order description
(read only)
Payer Name
Text field
Pre-fills with Payer Name, can be edited
Payment Type
Look up to list of payment types
BSB
Text field to record BSB on cheque
Visible when receipt type is flagged Requires Reference. Required field.
Account #
Text field to record account number on cheque
Visible when receipt type is flagged Requires Account. Required field.
Invoice
Displays source invoice number
(read only)
Receipt Date
Date field
Accepts dates <= today
Pre-Surcharge Amount
Calculated value of receipt owing.
Can be edited in accordance with funds being received.
Visible when receipt type contains surcharge % > 0.
When receipt is saved, a debit note equivalent to the value of the surcharge is generated.
Surcharge Amount
Calculated value of surcharge
Surcharge Percentage
% surcharge to be applied (view only as determined by receipt type)
Amount
Calculated value of receipt owing.
Can be edited in accordance with funds being received
