Payment Receipts
Purpose
The payment receipts screen allows you to record the receipt of funds from customers and produce a printed receipt document.
Receipts are directly associated with the source invoice. Multiple receipts and receipt types can be recorded against a single invoice.
Different on-screen fields and processing rules are activated by the receipt types (refer also Receipt Types for information on configuring payment receipt types).
Adding new Records
New receipt entries are created from sales order summary screen. The Create Sales Receipt button is visible on invoiced records
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Button
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Description
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Save
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Saves the current record and assigns the next sequential receipt document
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Cancel
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Cancels the data entry process and closes the open screen
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Print Receipt
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Report link to print/email receipt to customers
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Standard Field List
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Field
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Description
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Associated Business Process
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Payer
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Displays Bill-To Company/Applicant from source invoice document
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(read only)
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Sales & Booking
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Displays source Sales & Booking ID
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(read only)
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Order
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Displays source sales order description
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(read only)
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Payer Name
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Text field
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Pre-fills with Payer Name, can be edited
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Payment Type
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Look up to list of payment types
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BSB
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Text field to record BSB on cheque
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Visible when receipt type is flagged Requires Reference. Required field.
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Account #
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Text field to record account number on cheque
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Visible when receipt type is flagged Requires Account. Required field.
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Invoice
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Displays source invoice number
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(read only)
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Receipt Date
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Date field
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Accepts dates <= today
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Pre-Surcharge Amount
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Calculated value of receipt owing.
Can be edited in accordance with funds being received.
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Visible when receipt type contains surcharge % > 0.
When receipt is saved, a debit note equivalent to the value of the surcharge is generated.
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Surcharge Amount
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Calculated value of surcharge
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Surcharge Percentage
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% surcharge to be applied (view only as determined by receipt type)
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Amount
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Calculated value of receipt owing.
Can be edited in accordance with funds being received
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Receipt Number
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System generated number
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Issued when receipt is saved
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ERP Sync Status
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Sage300 sync status
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