Risk Register
Purpose
The Risk Registers in byondpro provide a means of recording all organisational risks (and opportunities) in a central register.
Control and Legislation entries can be associated with risk entries, and any actions required can be logged directly in the register together with policies, correspondence or other electronic files. Risk registers and other associated reports can be printed from the Cases & Risks category under the reports menu.
Related Information available from the Risk Register summary page:
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Notes: to record general notes
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Communications: to record phone calls, correspondence and general activities
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Documents: to log photos and correspondence
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Workflow Tracking: records progression through the workflow monitoring time elapsed between entries
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Field Tracking: records changes to field values, date and time stamped
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Cases: lists case entries that have been associated with the risk
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Controls: lists controls identified as mitigation measures for the risk
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Legislation: lists legislative entries that impact the risk
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OH&S Risks: lists occupational health & safety risks associated with the organisational risk entry
Adding new records
New Risk Register records can be created by selecting New Solution and Type: Risk.
Workflow
The Risk workflow ensures that register entries are logged and analysed in detail before being accepted for permanent management.
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Workflow Actions
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Description
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Change Stage
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Provides user with a selection list of entry stages:
- Proposed (default for new entries)
- Current, Mitigated, Tolerated
- Rejected, Transferred, Superceded, Cancelled, Completed
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Re-assign
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Allows risk entry to be assigned to a different staff member for review and action
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Button Functions
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Button
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Description
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Change
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Switches to edit mode
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Save
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Updates/creates the record
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Continue
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Closes the open screen and returns to list of risks
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Next
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Opens the next risk record
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New Email
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Opens email editor, with associated wording templates
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Help
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Redirects user to SageCRM help site for solutions
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Field List
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Field
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Description
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Associated Business Process
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Details
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Reference Num
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Unique ID assigned when record is saved
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Prefix RI-
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Type
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Selection list prepopulated: Risk
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Trust Report
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Checkbox
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Used to filter reports
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Potential Fraud Risk
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Checkbox
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Used to highlight significant risk
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Risk Area
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Selection List, including:
- Environment, Finance, Heritage
- Interagency, Injury, Legal,
- Property, Reputation, Sector
- Service, Staff
- Statewide, National, International
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Used to identify area of impact
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Site
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Selection list of configured cemeteries,
includes All
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Description
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Text field
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Risk entry title
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Date Risk Raised
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Date field
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Is Opportunity
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Checkbox
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Details
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Free form text field
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For extended description of risk & associated impacts
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Inherent Likelihood
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Selection list, including:
- A almost certain
- B likely
- C possible
- D unlikely
- E rare
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Inherent Risk Rating is calculated based on selections of inherent likelihood and consequence.
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Inherent Consequence
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Selection list, including:
- 1 insignificant
- 2 minor
- 3 moderate
- 4 major
- 5 severe
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Inherent Risk Rating
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System assigned value
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Control Effectiveness Rating
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Selection list, including:
- Good - Satisfactory
- Unsatisfactory
- Not yet established
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Residual Likelihood
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Selection list, including:
- AC almost certain
- L likely
- P possible
- U unlikely
- R rare
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Residual Risk Rating is calculated based on selections of residual likelihood and consequence.
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Residual Consequence
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Selection list, including:
- 1 insignificant
- 2 minor
- 3 moderate
- 4 major
- 5 severe
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Residual Risk Rating
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System assigned value
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Future State Likelihood
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Selection list, including:
- AC almost certain
- L likely
- P possible
- U unlikely
- R rare
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Future State Consequence
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Selection list, including:
- 1 insignificant
- 2 minor
- 3 moderate
- 4 major
- 5 severe
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Future State Risk Rating
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Free form text field
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Trend
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Selection list, including:
- Increasing
- Neutral
- Decreasing
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Used to monitor incidence of risk realisation
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Comment
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Free form text field
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Used to record narrative concerning the risk entry
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Action Required
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Free form text field
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Used to record planned actions specific to the risk entry
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Original Due Date
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Date field
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Date for completion of actions required
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Forecast Actual Completion
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Date field
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Forecast/revised date for completion of actions
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Last Review Date
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Date field
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Records date of last risk review
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Next Review Date
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Date field
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Identifies date for next review
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Effective Start Date
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Date field
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Records date risk entry was first accepted
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Expiry Date
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Date field
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Records date risk will expire, cease to be relevant
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Status
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Stage
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Workflow stage
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Assigned To
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Lookup to staff
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