Item Codes
Purpose
Items are created for every product (goods or services) that you use in sales transactions.
Fit within the Item & Pricing Hierarchy
Every item (product or service) is associated with a category and a tax code.
An item code can be used across different sites within your organisation, and pricing can be separately configured for each site.
Standard Field List
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Field
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Description
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Associated Business Process
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Status
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Selection list defines if product is active or inactive
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Code
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Unique code for item / product
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Description
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Full name of item / product
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As it appears on quotes and invoices
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Territory
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Parent territory/ site grouping to which item is assigned
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If assigned to parent organisation (trust) then item is active in all subordinate territories. Can be associated with a single site.
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Category
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Link to category
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Drives GL account allocations
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Tax
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Link to tax code
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Unit of Measure
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Text field to denote unit of measure
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As it appears on quotes and invoices
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Allow Price Edit
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Checkbox controls whether prices can be edited in a sales transaction
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Is ROI / Location
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Checkbox controls Right of Interment processing rules
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Is Package Item
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Checkbox denotes if item is parent code for a group of products sold under this code
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GL Package Variance Revenue Account
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Text field to record GL revenue account used if pricing for package components is not equal to price of package
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If site specific GL codes are active, will conform to these rules.
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Update Location Tenure Expiry Date when invoice contains this item
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Checkbox to indicate associated location tenure expiry date will be updated when this item is invoiced
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Apply Tenure Period
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Selection list of tenure periods, used in calculation of tenure expiry date, e.g. 5 years, 25 years, perpetuity.
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Selected tenure period is added to existing tenure expiry date.
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Allow Description edit
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Checkbox to indicate that the description may be edited in sales transaction
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Create preneed on invoice
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When ticked, all sales of this item will go to the pre-need table regardless of whether the sale is at need or pre-need. Discuss this selection in detail with your OpusXenta consultant before actioning this tick box.
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Calculate Renewal by Quality
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Option for the unit of measure selection of either, each or year/s on the item.
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