Item Categories
Purpose
Item categories allow you to group like products and services for reporting purposes.
In ERP integrated systems, the category determines the General Ledger codes for revenue and pre-need reporting, as well as for cemetery inventory and cost-of-goods sold accounts.
Fit within the Item & Pricing Hierarchy
Every item (product or service) is associated with a category.
A category can be associated with many items.
On the category, you determine whether prices charged for associated items are inclusive or exclusive of taxes.
Using Australian 10% GST for example:
Inclusive: $100 price $90.91/revenue + $9.09/tax Total: $100
Exclusive: $100 price $100.00/revenue + $10.00/tax Total: $110
Standard Field List
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Field
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Description
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Associated Business Process
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Active
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Selection list defines if product is active or inactive
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Code
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Unique code for product category
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Description
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Full name of product category
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Territory
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Parent territory/grouping to which products are assigned
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Tax Inclusive
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Checkbox denotes if pricing for this product category is set with tax included
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refer example above for impact on tax calculations
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ROI Location
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Checkbox identifies if Right of Interment processing rules apply
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Is Levy
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Checkbox identifies if items in this category follow govt levy configuration rules
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Refer also Custom Configuration - levy conditions
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GL Revenue Account
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Text field to record revenue account
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Used for reporting or ERP integration.
Applies to all items linked to this category.
If site specific GL codes apply, use Cemetery System Configuration to identify which characters in GL code are to be overwritten at time of invoice, e.g. last 2 characters.
On Site record, enter replacement characters, e.g. Highview = 30
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GL PreNeed Account
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Text field to record balance sheet unearned income if products sold pre-need
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GL Land Valuation Account
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Text field to record cost of goods sold account for location land value
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GL Capital Improvement Account
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Text field to record balance sheet account for cemetery stock land values
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GL Cost of Goods Sold Account
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Text field to record cost of goods sold account
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GL Valuations Clearing Account
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Text field to record clearing account for land revaluation transactions
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Comm % General
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Numeric field to record value of commission earned on sales of products in this category
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Refer to Finance reports:
- Sales Commission - Sales Commission Detailed
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Comm % Sales
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Numeric field to record value of salesperson specific commission earned on sales of products in this category
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Advanced Revenue Recognition Method
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Option for customers to recognize revenue either on payment in full, at time of invoice or at time of redemption.
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